3.4.1.3.7.3. Restricting Project Copy-to Strategies for Specific Teams

Requirements

• This feature has been available since Strawberry 7.0.8.

Introduction

Since version 7.0.8, Strawberry allows Administrators to define “Copy-to Strategy” availability on a per-team basis. By specifying which “Copy-to Strategy” are assigned to specific teams, Administrators can better manage complex workflows and ensure that team members only see and interact with “Copy-to Strategies” relevant to their organizational roles.

Example

A Strawberry system has 3 teams, hereafter referred to as Team1, Team2, and Team3. In addition, the system has 3 configured “Copy-to Strategies”, hereafter referred to as CopToy1, CopyTo2, and CopyTo3.

The Administrator can restrict Team1 to access only CopyTo1 and CopyTo2. This means that users from Team1 can copy projects/assets to CopyTo1 and CopyTo2 if their user roles allow it. CopyTo3 remains invisible and therefore unusable to these users.

Special Conditions

• “Copy-to Strategy” restrictions do not apply to Administrators. They can see and use all “Copy-to Strategies” at all times.
• IMPORTANT: As soon as a single team has its available “Copy-to Strategies” restricted, users who are not members of any team will no longer have access to any “Copy-to Strategy”. This can only be resolved by ensuring that all users (who are not Administrators) are members of at least one team.
• If a user belongs to multiple teams with different “Copy-to Strategy” restrictions, their permissions combine to grant access to all available “Copy-to Strategies” across those teams. Consequently, if a user is a member of both a restricted and an unrestricted team, they will have full access to all “Copy-to Strategies”.

Usage

1. Log into the Administration panel and click on the Acess tab.
2. Expand the Manage Teams & Quotas bar.
3. Click on the team that you want to restrict to certain “Copy-to Strategies”.
4. In the right-hand table, click on the Extended Access Options tab and then select “Copy To Strategies”. In the sub-menu, select whether you want to restrict the team to specific “Asset Copy-to Strategies” or “Project Copy-to Strategies”. You can also do both.

5. Change the dropdown menu from Unrestricted to Restricted. This will list the available “Copy To Strategies” on the Strawberry system.
6. Select to which “Copy To Strategies” the team should have access by checking the boxes next to those strategies.